Creative Service
Agreement

Scope & Billing

1. Approved Institutional Work Only
   The agreement covers approved institutional designs, posters, flyers, notices, brochures, documents, digital graphics, and agreed creative services for St. Joseph Rehema College and St. Joseph Hospital only.
2. Separate Quotes for Extra Work
   Any personal, third-party, external institute, emergency, website, branding, printing, social media management, motion design, or work outside the confirmed St. Joseph Rehema College / St. Joseph Hospital scope must receive a separate written quote before production begins.
3. No Work Starts Without Deposit
   Exevo will begin work only after receiving a minimum 50% deposit or full payment, depending on the size and urgency of the task. Rush work may require full payment upfront.
4. Final Files Released After Full Payment
   Editable files, high-resolution exports, print-ready files, and unwatermarked designs remain withheld until the full balance is paid.

Approved Design Rates

The following rates apply strictly to St. Joseph Rehema College and St. Joseph Hospital, both based in Molo Town, Nakuru. Any work requested by another institute, branch, department, personal client, third party, or external organization shall be billed under the external work rates below unless Exevo issues a separate written quote.

Retainer, Upfront & Post-Payment Plans

To support smoother workflow planning, priority scheduling, faster turnaround times, and ongoing institutional support, Exevo Designers Network may offer optional service payment plans for approved clients and institutions. These structured plans help simplify recurring creative requests, reduce repeated invoicing delays, and allow work to be handled more efficiently throughout the service period.

Pricing & Revisions

1. Base Design Rate
   The renewed minimum rate for standard institutional flyer or poster designs shall be confirmed per order before work begins. No previous discounted or adjusted rate shall automatically apply to new work.
2. Revision Limit
   Each approved design includes two complimentary revision sessions only. A revision session means one collected round of changes submitted together.
3. Additional Revision Fee
   Additional revisions beyond the included two sessions are billed separately before implementation. Revisions caused by late information, new instructions, or changes in direction are chargeable.
4. Major Changes Count as New Work
   Minor flyer edits such as text corrections, date changes, contact updates, logo replacements, color adjustments, or small layout adjustments shall not be treated as full redesigns. However, a complete change of concept, layout, visual structure, branding direction, department, campaign purpose, or target use after approval shall be treated as a redesign/new order and billed according to the approved pricing structure under this agreement.

Strict Payment Terms

1. Payment Timeline
   The outstanding balance must be cleared before final delivery. Where credit is expressly allowed in writing, payment must be completed within the agreed period stated on the invoice.
2. Late Payment Consequence
   Exevo may pause all active and future work, withhold files, suspend delivery, or decline new requests until all pending balances are cleared.
3. No Verbal Discounts
   Discounts, waivers, and settlement adjustments are valid only when issued in writing by Exevo. Good-faith adjustments made in the past shall not create a future pricing obligation.
4. Urgent Work
   Same-day, weekend, night, public holiday, or urgent turnaround work may attract an additional rush fee and may require full payment before commencement.

Ownership & Usage Rights

1. Intellectual Property
   All concepts, drafts, editable files, templates, source files, layouts, and creative direction remain the property of Exevo Designers Network until full payment is received.
2. Usage Rights After Payment
   Once full payment is settled, the client receives usage rights for the approved final outputs for institutional use only. Raw/editable files are not included unless quoted separately.
3. Unauthorized Use
   Use, printing, publishing, forwarding, editing, or distributing unpaid drafts, screenshots, previews, or watermarked files is prohibited.
4. Portfolio Rights
   Exevo may display completed work in its portfolio, website, social media, or proposals unless the client requests confidentiality in writing before the work begins.

Contract Duration & Renewal

1. Agreement Period
   This agreement becomes active immediately upon digital acceptance and shall remain valid for a period of twelve (12) months unless terminated earlier under the terms of this agreement.
2. Renewal Review
   Upon expiry of the active agreement period, Exevo Designers Network may review pricing, scope of services, payment performance, communication consistency, workload requirements, and institutional support needs before approving renewal or issuing a revised agreement.
3. Non-Exclusive Engagement
   This agreement does not create exclusivity between the parties. Exevo Designers Network reserves the right to accept work from other institutions, organizations, or clients during the agreement period.

Digital Acceptance

By completing the fields below and clicking “Accept Agreement,” the representative confirms that they have read, understood, and legally accepted this renewed agreement on behalf of the client/institution. This digital acknowledgment shall constitute a legally binding electronic acceptance under the Constitution of Kenya (2010) and the Kenya Information and Communications Act (Cap 411A).